HR Documentation Clerk

Staff paperwork, from your own template.

What it replaces

The adviser's fee for standard employment paperwork, and the owner's evening writing contracts and offer letters.

The job

Employment paperwork drafted from your own templates against the list Danish law has required in writing since July 2023. Contracts, addenda when pay or hours change, offer letters, job ads, the first-week pack and the staff handbook. A required list plus your own template is the shape a model this size handles most reliably: a missing item is checkable, not a judgement.

What it does

• Drafts the employment contract from your own template
• Checks each contract against the required list, item by item
• Writes the addendum when pay, hours or the role change
• Drafts job ads, job descriptions and interview question sets
• Assembles the offer letter and the first-week onboarding pack
• Keeps the staff handbook current when something changes

What you get

• A contract drafted and checked against the required list
• An addendum ready whenever something changes
• A first-week pack that is the same for every new starter
• A handbook that matches what the contracts actually say

How far it goes on its own

Drafts and checks. It never decides anything about a person: not who to hire, not what to pay, not whether to keep them.

Where it is weak

• It never reads a CV, never ranks or scores a candidate, and never scores an interview answer. Screening people is high-risk under the EU AI Act and we refuse it.
• It does not draft warnings, dismissals or redundancy. That letter is written with a lawyer, from the first phone call.
• You set the pay. It never proposes a number, and market pay data is not on your machine.
• It checks one contract at a time against a list your adviser wrote. It does not write the list, and it does not tell you a contract is lawful.
• It does not go near payroll, holiday accrual or anyone's payslip.
• Reading the whole handbook at once to find where two sections contradict each other it does badly, on any machine.

What leaves your building

• Nothing. Templates, contracts and the handbook stay on your machine.

Works with

• Your own templates
• Document folders
• Calendar for review dates