Procurement Manager

Three quotes, compared like for like.

What it replaces

Chasing three suppliers for quotes, then building the comparison in a spreadsheet nobody updates.

The job

Drafts the RFQ for you to send, reads what comes back in any format, and builds the like-for-like comparison. Tracks price movement, so you know when a 'small increase' is the third one this year.

What it does

• Drafts RFQs from your specification templates
• Reads returned quotes in any layout
• Normalises to like-for-like: unit, quantity, delivery, terms, total
• Flags what changed against the last time you bought this
• Keeps a price history per supplier per line item

What you get

• An RFQ drafted from your own specification
• A like-for-like comparison: unit, quantity, delivery, terms, total
• A flag on every line that moved since you last bought
• A price history per supplier, for the negotiation

How far it goes on its own

Prepares and compares unattended. Sending an RFQ and placing an order both require a human.

Where it is weak

• Quote layouts vary more than invoices, and line items are the weak spot. Review the comparison rather than trust it.
• When suppliers quote different units or bundle delivery, normalising is a judgement call. It shows its working; you check it.

What leaves your building

• Your mailbox, for RFQs out and quotes in. The quotes themselves are read and stored locally — your price history is the sensitive part.

Works with

• Mailbox — RFQs out, quotes in
• Supplier price lists
• ERP purchase orders